HR onboarding should be a pleasure, not a pain

“Onboarding is a critical weakness for a majority of organizations that stalls new hire momentum. A poor onboarding experience threatens to disengage enthusiastic employees during their crucial first weeks on the job”

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What is HR onboarding?

HR Onboarding is the process of introducing and integrating newly hired employees into their new role at a company. Setup of the new hire's workstation, orientation, work processes, expectations and alignment with a company's mission, vision, and values are designed to maximize a new employee's performance potential in their job are all part of this process.

For the majority of organisations, HR onboarding is a fundamental shortcoming that stifles new recruit enthusiasm. A bad onboarding experience has the potential to disengage eager individuals during their critical first weeks on the job. Let's look at some of the primary reasons for this bad onboarding experience.

Therefore, here's a list of some poor onboarding processes.

1. Monotonous form fillings

2.Asking for hard copies during the documentation process

3.Misleading job descriptions

4.Neglecting candidates

5.No proper training tools

6.Expecting new employees to know it all

From childhood, I’ve been personally haunted by physical forms. Small boxes, short dashes and bad handwriting, well you get the idea! When we at Heptagon took up the challenge to revolutionize the onboarding experience, I couldn’t have been happier. And below are our 2 cents about why HR Onboarding is the most important experience that an employee deserves and how we’ve gone about to make it as pleasurable as possible.

As a company grows, the need for human capital mounts as well. It’s the job of a HR talent acquisition manager to keep the supply of human capital in place to meet the rising demands of a fast-growing company. A talent acquisition specialist starts searching for the right candidates across various platforms. Then sets up a seamless recruitment flow, incentivizes the candidate rightly and rolls out offer letters to the right candidate.

However, in the maddening rush to keep the stock of talents in place, the HR team often gets blurred out on analyzing the leaks or exits. The exits and leaks are people leaving the company sometimes even before orientation or within a short span of time of joining.

According to a research done on an employee onboarding survey of over 1000 employed US workers, 31 percent of people have left a job within the first six months, with 68 percent of those departing within three months. For many such employees, the reason being a onboarding in HR experience.

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What are some of the causes of poor onboarding experiences?

Onboarding in HR is a critical weakness for a majority of organizations that stalls new hire momentum. A poor onboarding experience threatens to disengage enthusiastic employees during their crucial first weeks on the job. Let’s have a look at some of the main causes of this poor onboarding experience.

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1. Auto-Form Generation

‍More than 75% of the form fields are repetitive. The HR onboarding platform through its dynamic form generation algorithm should automatically fill in and generate the forms. A candidate needs to fill in the data just once, which is then automatically filled onto the other forms.

2. Intelligent Document Collection & Storage

‍The HR onboarding platform should let the candidate capture Documents and Photos real time through their mobile phones which in turn will be intelligently stored and tagged to a particular new hire thus making the retrieval easy.

3. Professional Engagement

‍The onboarding platform should educate, inform and engage the new hires. The platform should help new-hires get all the company and team specific news, within the application, thus, making the new hires feel part of your company even before their Date of Joining.

4. Strategic Feedback System

‍We all want to be heard by the right people at the right time. The HR onboarding platform should collect digital feedback across strategic touchpoints which makes the onboarding process complete and acting on such feedbacks makes our onboarding better over time.

We have kept all these things in mind while building the onboarding experience platform, Digidesk, The Leading Onboarding Experience Platform